client in a pinch, what would you do?

untoldtech

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I've had this client for a number of years. I've done a lot of work for them but since they moved to a new location they don't use me much anymore, in fact he hinted several times he thinks my rate is too high and seems to imply I dont do much. I'm one of the conservative billers, if it's 1hour and 15minutes I bill for an hour.

Since this client moved they become increasingly very rude and cause issues trying to 'fix' things themselves. Example: they had a tech that is closer to them try to 'takeover/fix(?)' the phone system, instead the dude wiped the configs (no idea how, likely did a 'reset pin') even though to login you just look at the label on the voip router written on it! Luckily I had a backup and could bail them out but again they acted like I did something to cause the issue. I hide nothing, you want to take it over you don't even have to ask me, it's your stuff, just don't call me when you break it and expect sympathy. Another example: they put themselves in a pinch when they moved where they didn't port their phone number which is on all their business cards etc. Luckily I worked it out so they got the number at the same time I reduced their phone pricing from 200/m to 20/m and email hosting through me so they get a real person to talk to if they have a problem.

I'm calling this strike 3. I told them probably 7years ago they were at high risk to running into an unfixable problem with their website if they didn't migrate ASAP from the cart program and old design. In addition, if we moved to one of these newer/more reasonable cart sites that integrate with a hosting provider we can easily fix any issues and switch cart providers when and if needed. I was going to let them do most of the work so in terms of pricing it would have probably cost them $300-400. They told me they had someone building them a site and they don't need that. Keep in mind, over the last 7 years they've had problems time and time again where the site would crash, have issues, etc need changes and I told them dozens of times they needed an upgrade AND that I was just barely patching it to work and they'd tell me the same thing about someone building a site. Fast forward to today. They're still running the same setup. The VPS provider has forced them to migrate their apache/mysql instances to a new version which of course is making their cart program crap the bed. The primary portion of the website is hosted at a different provider but there is an internal frame of the site that runs the cart off the VPS (I had to figure this all out myself, since the old developer they used went MIA because they fired his girlfriend). Anyways, fiddling with the cart program and making sure the frame still displays correct is not something I feel like doing, especially when the template they used for this cart program may need updates to work on the new cart program.

I try to talk to the guy about what I think his options are,
1) we get their pictures/items/prices and move it to a site that is working immediately and have the site back up within a few hours. May not be the prettiest but it's at least working
2) we try to do the upgrade but know it's going to cause problems with the way it works and it likely wont work.

He picks #2

He tells me he has a site being built and if I can just get the old site up he'd be okay then tells me once he has this new site built he wont have to call me anymore and pay me. Sorry dude, I'm done doing patch work, I know he wont pay me if I can't get it work. I'm not going to spend 2 hours figuring out if I'm able to do then be responsible for everything if it doesn't work. Do I wait 5 hours (mean) then say I can't help or tell em immediately ;)
 
When I have to keep servicing tightwad clients like this they get quoted double or triple, with payment in advance if possible, to make it worth dealing with them. If they don't want to pay that much, good riddance.
 
When I have to keep servicing tightwad clients like this they get quoted double or triple, with payment in advance if possible, to make it worth dealing with them. If they don't want to pay that much, good riddance.
That's understandable. I've done it myself. The problem is - people talk. And dissatisfied people, who think they have some sort of grievance, talk loudly and a lot. Trouble is - I haven't got a better idea!
 
I would have probably said "Goodbye" after the call for the phone system. You had it configured, they relocated, they had a local tech "fiddle with it"..and reset the system to defaults, and then call you angry and complaining? After making them feel dump by repeatedly saying "Why did someone over there hit the reset button..that resets it to factory defaults, all our programming gets erased....why did someone do that?!?!?!"
 
Are you ready to dump them entirely? Sounds like you may still be providing (dirt cheap) VOIP service and email hosting to them. If you want to keep providing those it may complicate things.

They're asking you to cobble together a solution for something where money changes hands and credit card info presumably gets entered in some way (hopefully via call out to merchant services provider but who knows), using obsolete software (or patches to a current version) that you're not a regular user or vendor of yourself. If something goes less than perfectly, you're already expecting that they're going to refuse to pay you. Frankly, if something goes actively wrong (e.g. their site gets hacked, hi magecart!) they'll probably try to blame you.

I'd put it in writing: "You've made it clear over the past several years that you feel my services are not providing you with good value. Since you've indicated that you're already working with a website developer experienced in dealing with e-commerce sites, I recommend that you work with that person to make both the current and future revisions to your site and site software. If that person is unable to assist you, perhaps they know someone familiar with $ProductX who can assist."

If you are going to do it I'd make sure you have things in writing up front, most notably that you are not and do not claim to be an expert in $ProductX, that you are willing to put in a good-faith effort to get their site up and running on a strictly time and materials basis, and that as a non-expert you will make reasonable efforts to ensure the functionality and security of their site but that you are not responsible for updates, ongoing security checking, etc. except as otherwise noted.

You might also require a deposit.
 
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To be honest I'm surprised you've put up with it this long. :)

They don't use use you much anymore, they are rude, tightwads and blame you for someone elses mess up. Plus, they have ignored your advice and want you to keep their online presence going so that they can ignore you in future....

IMHO I would just say to them that the upgrade is not working and let them swim in their own mess. Like you, I tend to come down on the customers side but this one is just taking the p*ss.
 
Hello client

Reviewing the previous tickets I have estimated the time it will take to investigate the issue to be 1-1.5 hours. Once we check into the new VPS and current setup we can attempt to resolve the issue at our normally hourly rate.

We generally do not work on weekends for customers that are not in contract. If this needs to be completed over the weekend our afternoon rates are the following with the following minimums.

Please let me know if you would like to proceed. Our payment form is attached.

* Please note that the maynew provider be using too new of MySQL and PHP which may not be complainan with the older shopping cart.
 
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