- Reaction score
- 2,840
- Location
- Fort Myers, FL
Hey Nibblers, Here is a new post I'm putting out about signatures across all my socials. I try posting these first on my LinkedIn Article (good SEO) and then I push on my LinkedIn Newsletter, you can follow here if you are on LinkedIn often, seeing some of you joined, thank you! https://www.linkedin.com/build-relation/newsletter-follow?entityUrn=7306074119194779649
Today I had a client who called in for a few questions regarding signatures not working in his Outlook Classic. What he does is take an email from one mailbox and hits reply, then changes the "from" to be from another account, then changes the signature in that email. Works great but he didn't have signatures setup for that other accounts. Super easy to do, showed him and now he knows. Then he said, "How will this work in New Outlook"? Well, that was on my list of things to test, so off to test!
Here is an outline of how signatures work now. Always keep in mind that all New Outlook features will and most likely change in the next few years as they develop it.
OWA - Online Web Access https://outlook.office.com/mail/ and uses a cloud signature
Outlook Classic - Common version most of us are using now, local settings available and cloud server settings. Outlook Classic has a "per email account" signature setup now. Back in the old days, you could have many for all accounts. These are local only as far as my testing shows (does not synch with OWA or New Outlook)
New Outlook - Updated look and what the future of Outlook will be, more cloud based, no local settings. Uses a cloud signature.
Interesting notes:
Today I had a client who called in for a few questions regarding signatures not working in his Outlook Classic. What he does is take an email from one mailbox and hits reply, then changes the "from" to be from another account, then changes the signature in that email. Works great but he didn't have signatures setup for that other accounts. Super easy to do, showed him and now he knows. Then he said, "How will this work in New Outlook"? Well, that was on my list of things to test, so off to test!
Here is an outline of how signatures work now. Always keep in mind that all New Outlook features will and most likely change in the next few years as they develop it.
OWA - Online Web Access https://outlook.office.com/mail/ and uses a cloud signature
Outlook Classic - Common version most of us are using now, local settings available and cloud server settings. Outlook Classic has a "per email account" signature setup now. Back in the old days, you could have many for all accounts. These are local only as far as my testing shows (does not synch with OWA or New Outlook)
New Outlook - Updated look and what the future of Outlook will be, more cloud based, no local settings. Uses a cloud signature.
Interesting notes:
- What if you have more than one email account in New Outlook? You will need to create new signature for each account in New Outlook. Copy and pasting is the easiest using one of your sent emails that you used in Classic Outlook.
- Gmail, Yahoo, any IMAP account will not sync signatures from New Outlook to the server from what I have found in my testing. If you make a signature in New Outlook, it will not sync with Gmail/Google Workspace's signatures. What I recomnend is make a new one and create for New Outlook and then copy it into the online Gmail/Google Workspace so they match. Both allow you to have more than one signature, so it will just take a bit of time to do this task.
- Some graphics might not work with the OWA/New Outlook. If you use a custom made HTML signature from your designer, I would test this first.
