Onsite Tech Employees

chrisaroz

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I appreciate all the advice I've received lately, and I hope you'll bear with one more time.

How do you pay your onsite techs? Do they use their own car? Do you pay hourly + mileage? Hourly plus other expenses? In a perfect world I would like them to use their own car and I would pay an hourly wage + a weekly fuel stipend. I have no idea what's the standard.
 
When I worked for "the man" I was paid hourly + mileage. We went by the IRS guidelines for mileage reimbursement. I would recommend double checking to make sure the mileage is accurate. It's really easy to fudge mileage if no one is paying attention.
 
I pay a jr tech $8 per hour plus he can drive the company van to and from our customers homes. A senior bench tech gets $12 per hour. So they don't get paid for driving their cars since we provide a van.

If they choose to drive their car they have to provide proof of insurance and I give them about 10 cents per mile for fuel. If they don't like that, they can drive the company van which I prefer as I know it is insured, it advertises my business.

If I required an employee to use their own POV I'd pay 50 cents per mile. I'd have them print out the Expedia maps and use that mileage to calculate their mileage.
 
What if you charge a flat rate for your services and the technician is not as experienced ( I guess you would say a jr tech). Would you still pay hourly or does anybody pay per job? I pay hourly, but just considering the other alternatives out there.
 
I would pay my tech hourly, and if they did use their own vehicle, have them place a magnet or something on the car. Then pay them $.55 per mile.

I'm not to concerned with "accuracy" of the mileage. I know how far places are, and sometimes there is bad traffic and it makes sense to go another way. I don't believe forcing them to use a map, and calculating it that way is fair. You can also use certain GPS devices to track your vehicle for mileage.
 
I would pay my tech hourly, and if they did use their own vehicle, have them place a magnet or something on the car. Then pay them $.55 per mile.

I'm not to concerned with "accuracy" of the mileage. I know how far places are, and sometimes there is bad traffic and it makes sense to go another way. I don't believe forcing them to use a map, and calculating it that way is fair. You can also use certain GPS devices to track your vehicle for mileage.

They can go anyway they want. There route is not fixed. What they get reimbursed is.
 
What if you charge a flat rate for your services and the technician is not as experienced ( I guess you would say a jr tech). Would you still pay hourly or does anybody pay per job? I pay hourly, but just considering the other alternatives out there.

In the past I have paid techs based on billable hours. Their pay was minimum wage unless their billable hours exceeded that.

Of course it always did.

The billable hour was $15 per hour at the time minimum wage was $5.60 or something like that. So it was almost triple. In a 45 hr week they had to bill 15 hrs to be break even and above that they made more than minimum wages.

In a 45 hr week most techs can bill about 39 hrs which is only 13 reinstallations the way we do it.

*our billable hours cna be more than actual hours since we charge flat rates for doing reinstallations, backups and many services.
 
If you had them working a full day I would pay them just like $1-2 or so over minimum wage, you will have to do a lot of trainning. I would also get them to sign a non competition sheet.

If they are on an Oncall/Onsite tech where you only call them in when you need them. I would say give them about 30/35% of what the service call total is.
 
If you had them working a full day I would pay them just like $1-2 or so over minimum wage, you will have to do a lot of trainning. I would also get them to sign a non competition sheet.

If they are on an Oncall/Onsite tech where you only call them in when you need them. I would say give them about 30/35% of what the service call total is.

I think 30-35% is too generous. I'd never go over 25% max. and at that rate he'd be a contractor not an employee.
 
In my experience a non compete agreement is not worth writing, because neither party wants to spend the time or money to uphold it or fight it. It becomes a stalemate. I also believe it is difficult to take someones livelyhood away from them if IT is their chosen vocation. Also the information that they learn is not privledged because it is usually common knowledge to anyone working in the industry.

I have considered 1099's for outside techs based on hours billed, you can get better techs to do this because they are always filling time. You may pay $25 and hour but your cost on a $12 per hour guy will be nearly the same per hour plus your cost of administration will be lower and the the tax benefits for the tech are better, though the tech may not understand it.

The other option I have considered is a commision based tech which would be a percentage of sales which should get them interested in selling product i.e. AV software, hardware, backup solutions ect. This could be a 1099 employee also.

A statutory employee to me is a waste until you can bill a minimum of 70% of his time per week and really use them to their full potential because the cost of an employee is usually twice their wage so an $8 per hour would cost roughly $16.

Just some ideas.

Good Luck,
 
I pay a jr tech $8 per hour plus he can drive the company van to and from our customers homes. A senior bench tech gets $12 per hour. So they don't get paid for driving their cars since we provide a van.

If they choose to drive their car they have to provide proof of insurance and I give them about 10 cents per mile for fuel. If they don't like that, they can drive the company van which I prefer as I know it is insured, it advertises my business.

If I required an employee to use their own POV I'd pay 50 cents per mile. I'd have them print out the Expedia maps and use that mileage to calculate their mileage.

Cheapskate. 10 cents a mile won't even cover the cost of fuel... They would have to drive 20 miles for $3, which STILL wouldn't buy 1 gallon of Gas.

You really should use the IRS RATE
 
Cheapskate. 10 cents a mile won't even cover the cost of fuel... They would have to drive 20 miles for $3, which STILL wouldn't buy 1 gallon of Gas.

You really should use the IRS RATE

I do this on purpose as I want them to drive the company van which I know is insured, and is logo-ed and gives me viability. I don't want them using their cars.

So this discourages that. If I require them to use their car because the vans are down for maintenance or busy then I will pay 50 cents a mile.
 
I think 30-35% is too generous. I'd never go over 25% max. and at that rate he'd be a contractor not an employee.

What I find odd about this is people complaining that the various 3nd party warranty companies pay poorly while we are doing the same thing? I am not sure if you were one of the posters talking about the low pay from contract companies. I do a lot of contract work and would not work for for 25% of the billed amount. I usually get half or so. If they are a good tech and make you money why not split it more evenly.

Just my thoughts.
 
What I find odd about this is people complaining that the various 3nd party warranty companies pay poorly while we are doing the same thing? I am not sure if you were one of the posters talking about the low pay from contract companies. I do a lot of contract work and would not work for for 25% of the billed amount. I usually get half or so. If they are a good tech and make you money why not split it more evenly.

Just my thoughts.

First off, I run a business. I'm not an employee. I make my own rain and do not depend on some national company to ask me to do a few hours work for them. With my company, my customers, I will keep as much of my revenues as I can. I don't care much what other employees or contractors expect nor are willing to work for. If you are self employed, I would rather put a hot poka in my eye then help you make your ends meat to come back stronger and compete with me another day.

Give half your sales away and tell me how that works for you a few years from now? If you are still in business. I don't do contract consulting for anyone, I did one contract 7 years ago, a company that paid almost $10k per month but short of that, its not my bag of tea.

My problem is not so much what they want to pay but the fact that it takes 45 days to get paid. Anyone sitting around bitching about what a vendor is willing to pay you per hour should go get a company and not need the scraps from some vendor national or otherwise.
 
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First off, I run a business. I'm not an employee. I make my own rain and do not depend on some national company to ask me to do a few hours work for them. With my company, my customers, I will keep as much of my revenues as I can. I don't care much what other employees or contractors expect nor are willing to work for. If you are self employed, I would rather put a hot poka in my eye then help you make your ends meat to come back stronger and compete with me another day.

Give half your sales away and tell me how that works for you a few years from now? If you are still in business. I don't do contract consulting for anyone, I did one contract 7 years ago, a company that paid almost $10k per month but short of that, its not my bag of tea.

My problem is not so much what they want to pay but the fact that it takes 45 days to get paid. Anyone sitting around bitching about what a vendor is willing to pay you per hour should go get a company and not need the scraps from some vendor national or otherwise.

I know if I was an employee and found out that the work I paid for the customer was being charged 3 or 4 times that I would find that dishearting at best. My local mechanic pays his people between 50% and 60% of the labor cost of the repairs they do and they make very good money at it. Just my 2 cents YMMV. Also just curious about your employee turnover rate?
 
I know if I was an employee and found out that the work I paid for the customer was being charged 3 or 4 times that I would find that dishearting at best. My local mechanic pays his people between 50% and 60% of the labor cost of the repairs they do and they make very good money at it. Just my 2 cents YMMV. Also just curious about your employee turnover rate?

I began my very young career as an Accountant working for a big 8 Accounting firm. The national average for service industry is about 18-20%. If your lawyer charges you $140 per hour, then he cannot be paying his assistant laywers more than $35 per hour, if they bill $80 for paralegals then they cannot make more than $20 per hour. If you check into this, maybe go to the liabrary research section and look it up, I think you will see that I am not just blabbering about something I no knowing about.

BTW- auto industry states that total payroll and commmisions to salesman must be about 18% for a healthy run distributor or dealership. Also if you read my P&L's for resturants if they are fast service the payroll target it 20%. So you will see this figure come up over and over again across many industries.

Here is the deal..... The business has to pay for advertising say 10%, rent say 10%, utilities 3%, tools, furnature, signage, lighting, insurance, vehicals, manager salary all before the technical employees......all before the first dollar walks into my or calls me.

If I take a number of calls each month and divide them by my total overhead it comes out to about 50% or tiny bit less like 45%. So If I take a call that I wanted to get help with and give 50% of it away then I don't make any money at all. 3-5% is no real margin that will keep you in business. So look at it like this, the house keeps half for expenses and then how you split the other half between yourself and your help/contractors is between you and them. I feel that I should keep half or more. So that leaves 20-25% to give to someone else.

I'd say your mechanic is in trouble unless the people he is paying are family.

For many years when an SBA loan became delinquent the SBA or SBDC would call me and ask me to consult that client to help him become profitable and catch up on his SBA loan payments. The SBA paid my fees. So I have had a wide range of experiences that I am hoping to share with you. However anyone who wants to be more generous do so at your own peril.

This is why you have seen me say a dozen times on this forum that a new business is much more likely to underprice himself out of the market than over charge. Case in point Pizza techs. They think if they charge $45 because they work from home and have no expenses they can kill all the established businesses and grow bigger. Truth is $45 per client is not enough to stay in business.

My employee turn over seems to be that I have average keeping a decent tech for about 9 months. A bad tech I go through in a few weeks. I have kept my managers for 2, 3 and 5 years (who began as techs). Over paying bad employees doesn't help you lower your turn over rate much.

Since you brought it up, you have to find employees who are motivated by the work and the industry. Trying to find and keep people who are money motivated will end up training your competitors and then they will go out and compete with you as they are in it for the money as much or more than for the non intrisic joy of doing a good job working with people to find and solve their technology problems. Pay and how good an employee are or how long you keep them do not corolate in a positive fashion. I know this is counter intuitive but I suggest anyone dealing with employees buy and read some Human Resource books as you are getting a bit off the deep end without a lifevest. You cannot afford to waste the resources that you get. There are great hero stories of overpaying your employees and growing and BS,BS,BS,BS. No evidence just urban myths.

It is true that you can can pay someone a slightly lower wage in exchange for a big title, or company car, or some benefit, or for some profit sharing bonus plan.

The amount you or I or anyone pays their techs is more directly related to the size of our company. A company with $150k annual sales cannot afford to pay more than $x.xx, and a company with $250k can afford a bit more, and a $1/2 mil can afford more.....Up intil you are hiring 30,000 emloyees. Those guys might get $20 per hour, health beni's, well not no more they don't. So be realistic, there are no more santa clauses out there.

From the employee standpoint.....It really doesn't matter how much he/she will take to work, there is someone in line who will do it for $10-12 per hour. :)
 
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