Best way to share data using OneDrive for Business?

[thecomputerguy]

By default the new sync client leaves all in the cloud, it does not make all avail offline by default.

And...yup, for pushing up a lot of data.....drop the sync client on a box that has access to all, and add folders to push up.

Is that a W10 only option or does W7 still qualify for the non-local storage of data?

 

[TAPtech]

Enable Files On-Demand:

1. Right click the folder that the sync client created
2. Click settings
3. Click the Settings tab
4. Check the "Save space and download files as you use them" box

 

[thecomputerguy]

Enable Files On-Demand:

1. Right click the folder that the sync client created
2. Click settings
3. Click the Settings tab
4. Check the "Save space and download files as you use them" box

Got it ... but there is no option in sharepoint admin to force this by default so I don't have to go and manually do it for all of the root folders at each users workstation?

 

[TAPtech]

I'm not sure if you can set the policy in SP admin. There's a GPO to deploy it and tick those settings but I'm guessing there's no AD in this scenario. The previously mentioned Teams idea would do this, but it's a different use experience.

 

[thecomputerguy]

I'm not sure if you can set the policy in SP admin. There's a GPO to deploy it and tick those settings but I'm guessing there's no AD in this scenario. The previously mentioned Teams idea would do this, but it's a different use experience.

Well ... I created a site, attached the users from an office 365 group to the site for permissions, logged into the primary admin user computer, went to the sharepoint site, clicked documents, then sync, it launched onedrive like its supposed to but then it added a folder that does not look the same as yours. It doesn't have the "coporate" icon and nor do I have the option under settings that allows me to save space by not downloading the item. Onedrive is up to date, I checked the version.

It does seem to be functioning properly i just dont have the cloud as an option

 

[thecomputerguy]

After some research it appears as though some of this functionality is missing in Windows 7.

 

[marley1]

Yeah I won't even push it unless all 10 or web only

 

[thecomputerguy]

By default the new sync client leaves all in the cloud, it does not make all avail offline by default.

And...yup, for pushing up a lot of data.....drop the sync client on a box that has access to all, and add folders to push up.

Last question hopefully ... is it recommended that I create a separate site for each folder? i.e. their folder tree would look like...

Law Firm Company
> Acccounting - Documents
> Admin - Documents
> Business - Documents
> Client - Documents
> Data - Documents

I assume probably not because this would be a nightmare having to click the sync button on every single folder. So I should probably do

Law Firm Company
> Shared - Documents
>> Client
>> Data

etc... That way I only have to sync the main shared documents folder right, and any new data gets automatically added to the site.

Lastly ...

When I sync a site ... Onedrive allows me to drop data into the root of Onedrive OUTSIDE of a site. So Onedrive is letting me drop data at the SITE LEVEL. This data does not sync, example

Law Firm Company
> Shared-Documents
> Woops I put a doc here with all my passwords that wont sync.docx

Any way to prevent idiot users from creating something at the root of Onedrive with syncd sites?

 

[TAPtech]

Oh sorry man, I didn't even think about Windows 7! I don't think I've tried it with W7 so glad that Marley mentioned that.

Generally when I do root shares I think of them from a permissions point of view. Ideally you would only assign permissions to users at the root level and be done with it. Otherwise things are tough to manage, and easy to forget. So what that means is separate folders and not everything under 1 big Company root folder.

Also- SP can replace a file server as long as it's basic documents like the Office suite, PDF, images and videos, etc. Traditional files. No QB company files or CAD files, or LOB software files. If you need that and need cloud, maybe a DC in Azure with VPN... Provided they have a beefy WAN connection. We don't really have that for a reasonable price around here.... So I don't do it!

 

[YeOldeStonecat]

Think of a site like a server...or drive of a server.
Think of a Document Library like a mapped drive....so I'd use Doc Libraries such as Accounting, HR, Admin, etc.

However I'm taking the Teams approach more, and each "Team" you create...treat a team like a mapped drive. Each Team has its own membership (access/permissions)...supposed to be throughout all files/channels within the team. You can go behind the scenes into Sharepoint admin and get more granular with the permissions...but Teams should really be used to keep things simple.

 

[Slaters Kustum Machines]

I like the SharePoint Migration Tool for moving data to SharePoint. https://docs.microsoft.com/en-us/sharepointmigration/introducing-the-sharepoint-migration-tool