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If you're not up to date on New Outlook, I'm posting these articles on my website, LinkedIn and will make some YouTube videos for the imporant how-to tuturials. Today is about search in both versions. If you are on LinkedIn, you can subscribe to my New Outlook newsletter that is only published there. Subscribe on LinkedIn
As a long time user of Outlook Classic, the one issue I have always had is problems with searching. I also have many PST files and many email accounts so this doesn't help. I keep Outlook optimized as this is the core product I support with my business, and yet I still have issues. Clients call me with search issues and I can help get it working but I always tell them that with the PST and email accounts they have, search may give you issues.
Back in 2023 when I started working on my testing and research for New Outlook, I was surprised to find that the one thing in Outlook Classic that I didn't like, was amazing in New Outlook. That would be the search function.
New Outlook is cloud based (managed by the servers), so that means there is no local indexing on the PC. Indexing is how Windows can help you find things when you search or with Outlook Classic.
So yes, search is amazing and super fast, nothing I have ever seen before. There are some things to know though about New Outlook search if you are fan of searching:
As a long time user of Outlook Classic, the one issue I have always had is problems with searching. I also have many PST files and many email accounts so this doesn't help. I keep Outlook optimized as this is the core product I support with my business, and yet I still have issues. Clients call me with search issues and I can help get it working but I always tell them that with the PST and email accounts they have, search may give you issues.
Back in 2023 when I started working on my testing and research for New Outlook, I was surprised to find that the one thing in Outlook Classic that I didn't like, was amazing in New Outlook. That would be the search function.
New Outlook is cloud based (managed by the servers), so that means there is no local indexing on the PC. Indexing is how Windows can help you find things when you search or with Outlook Classic.
So yes, search is amazing and super fast, nothing I have ever seen before. There are some things to know though about New Outlook search if you are fan of searching:
- Changes with advanced search. If you are a fan of advanced search, you will want to check out the updated search in New Outlook. From what I have seen, there are some changes on how it works. Be sure to click on the 3 lines next to the search icon
to find the advanced search. - You need to search each email account individually. Current Outlook can search many email accounts now, which is one of the reasons it's sometimes challenging to get good search results. New Outlook requires searching each email account individually.
- Cannot search added PST files (not yet, might be coming as they advance PST in New Outlook). If this is not available in the future and want to search PST files, you will want to import the PST into your main account (not a simple task, feel free to contact me for help)
- If search is not working, you cannot use the usual re-indexing feature in Windows, something else is wrong with with account or New Outlook.
- Limited Search Folder options Outlook Classic has many to chose from. New Outlook is limited to about 5 options now, this might change in the future.
- New Outlook does still offer the search filters, for example: From: or Subject:
