E-Mail client that offers more then 10GB storage

[brandonkick]

Currently I have a client that is running into an issue with their email services.


They have been using a combination of hotmail / gmail addresses and are running into a problem where they have used up all of the storage allowed on at least one of the addresses.

Say for instance, department one's email inbox is full. The catch here is that they need to keep those emails on file for quite a while (atleast the last year and a half to two years worth) and have proof that they have sent emails out to certain clients and when they sent them.

The easiest way to keep everything on file and keep proof of what they sent and when was to have everything say in the inbox/sent folders. However their hotmail is full (10GB) and you cannot buy any more.


Changing email addresses would be a pain for them as so many clients already have this email address that they currently use. I'm not sure, but I don't think they maintain an up to date contact listing either. So it probably wouldn't be as easy as just sending out an email to every contact stating the change to a new email address would be happening.

However that is really not the main issue here. The main issue is: Are there any services out that offer more then 10GB of storage? They would probably need at least 20GB and want as much as 30GB to 50GB.

I switched them over to comcast business class from slow DSL, and alas comcast can't even help them. They only offer 2GB of storage.

So in short:

What email services offer more then 10GB of storage?
Can those said services allow me to forward their hotmail to the new address?
Any other advice/suggestions?

I can't seem to find any and I've looked for over an hour

 

[James_S]

Google Apps for Business offers 25GB per user for $5/user/month. That's the limit though, you can't upgrade it to add more space.

 

[nlinecomputers]

You need an email archiving solution not more space. If there are legal reasons to keep the email then hosting more space is not a solution. What if the account is hacked? What if they have a data failure and loose the mail?

A true archiving program can properly backup the email into a power indexable database that you can search and have proper purging of outdated mail you no longer need to keep.

MailStore or GFI Max Mail both can do this for you. One is a program you host and manage your self the other a service that can archive it for you online.

 

[stick1977]

Microsoft will host their mail, exchange too. $8 a month per mailbox for unlimited mailbox/archiving.

 

[YeOldeStonecat]

I would strongly ...strongly encourage them to move away from home grade e-mail hosts like hotmail/gmail. They're a business...they rely on important features of e-mail, time to have them graduate from first grade and step up to a proper business grade e-mail solution.

Trying to shove some PST archiving approach from outlook or something..just seems to be the long pain in the arse way of doing things.

 

[drjones]

I agree that they need to:

- Get a business-grade archiving system, not more mailbox space

- Get a business-grade email system.

I've put a few clients with this service and it is outstanding and very reasonably priced: http://www.paypercloud.com/

 

[brandonkick]

I would strongly ...strongly encourage them to move away from home grade e-mail hosts like hotmail/gmail. They're a business...they rely on important features of e-mail, time to have them graduate from first grade and step up to a proper business grade e-mail solution.

Trying to shove some PST archiving approach from outlook or something..just seems to be the long pain in the arse way of doing things.

Can you recommend any business grade email solutions that allow you more then 10 GB of storage space? I agree 100% that this archiving system is not the way to go and will create a problem in the future. I just haven't been able to turn up and services that would be a good fit.

They need in the realm of 30 to 50GB of storage space for their email inboxes.

 

[nlinecomputers]

I would strongly ...strongly encourage them to move away from home grade e-mail hosts like hotmail/gmail. They're a business...they rely on important features of e-mail, time to have them graduate from first grade and step up to a proper business grade e-mail solution.

Trying to shove some PST archiving approach from outlook or something..just seems to be the long pain in the arse way of doing things.

I don't disagree with this. An exchange server is a better business solution. Even hosted exchange but exchange doesn't offer a robust archiving solution IMO. You need both.

 

[brandonkick]

Time to revisit this!

What do you all recommend for businesses that don't have a true server setup? I understand many of you will tell me that any real business that values staying in business will have such a setup, but investing that kind of money isn't really an option for the client in particular.

What can you do to setup a proper business email with a large (at least 25GB) mailbox and a proper archival setup without in house servers to host the stuff?

EDIT: It would be highly beneficial to have proper @companyname.com domains, with any of the old mail from the hotmail/gmail accounts being forwarded to the new proper addresses automatically.

 

[carrcomp]

I would use 365.

Shoot me a PM and I can help you setup a trial for them to look at.

 

[drpcfix]

Agree on microsoft 365 - they have huge mailboxes, it just works, pricing is good, archive what you can't fit there (maybe unlimited?)

 

[brandonkick]

Office 365 seems kinda pricey unless I'm not understanding correctly?

It's $15 per user per month, we have basically 16 users so were looking at around $3000 per year for the email/office suite. I don't know if they're going to want to spend that much.

Is there a way to get a better price on it then that?

 

[drjones]

How many people here have used Office 365's tech support?

Huge companies like MS & Google sound great, have fairly attractive pricing...but when SHTF, can you talk to someone?

My first experience so far with 365 was.....bad, to put it lightly.

On hold with tech support for 45 min., decide to forget about it. Opened up a ticket online through the control panel/portal, think I got a call back / reply 2-3 days later.

It was abysmal.

I again vote for PPC that I linked to above. They're big enough to provide a fantastic product at great prices, small enough to provide superior service and support.

 

[drjones]

Office 365 seems kinda pricey unless I'm not understanding correctly?

It's $15 per user per month, we have basically 16 users so were looking at around $3000 per year for the email/office suite. I don't know if they're going to want to spend that much.

Is there a way to get a better price on it then that?

PayPerCloud.com is $8/user/month with 25GB storage per box, activesync, etc. You can even "rent" Outlook from them for another $2/mo....

Or try looking for a large-ish exchange host that's maybe regional to you, but not national/international like MS & Google.

You'll get as good or better pricing and probably far better support.